Accounts Receivable Controlled Batches

The Accounts Receivable Controlled Batches window displays all payment batches currently in the system. The batches are displayed in descending Create Date order, listing the most recently created batch at the top of the list.

Note: You can convert an uncontrolled batch to a controlled batch.

To view the Accounts Receivable Controlled Batches:

From the Applications menu, click Accounts Receivable Management > Controlled Batch Search. The Accounts Receivable Batch Search window is displayed.

The Accounts Receivable Batch Search window provides the following input fields for entering your search criteria:

Batch Number	Enter the batch number to search. Accepts wildcards (*, %).
Batch Status	Select one of the statuses to search: Open - searches only open batches Closed - searches only closed batches Both - searches all batch statuses
Hold Type	Select one of the hold types to search: Hold Batches - searches only batches on hold. Non-Hold Batches - searches only batches that are not on hold. Both - searches both batches on hold and not on hold.
Create Type	Select the date range of when batches were created. If left blank, includes all dates.
Close Date	Select the date range of when batches were closed. If left blank, includes all dates. Note Not available if you select Open as the Batch Status.

Click Search. The Accounts Receivable Controlled Batches window is displayed.

The Accounts Receivable Controlled Batches window provides the following information:

reate Date	Date the batch was created.
Close Date	Date the batch was closed to additional payments.
Batch Status	Status of the batch. Statuses may be Open or Closed. Open - payments may be added to or removed from batch Closed - no payments may be added or removed
Batch Type	The Batch Type is always Payment.
Item Count	Number of individual payments in the batch.
Total Amount	Sum of the dollar value of the individual payments in the batch.
Last Modified	Date and time the batch was last modified.
User ID	Login ID of the user who entered the payment.
Refresh (button)	Queries the database to retrieve the latest information. If modifications to batches are made on other windows that are not children of this window, a refresh updates the Accounts Receivable Controlled Batches window without the need to close and reopen the window.

The Accounts Receivable Controlled Batches window shortcut menu provides the following options:

View	View the batch if the batch is closed or not editable; See Viewing a Batch.
Edit	Edit the selected batch. The batch must be Open to edit. See Editing a Batch.
Delete	Deletes a batch if it is open. See Deleting a Batch.
Close	Closes the batch. If the batch is a Hold batch, closing it frees all On Hold Payments in the batch for posting. See Closing a Batch.
Reopen	Reopens the batch. If the batch is a Hold batch, it cannot be reopened if any of its payments are posted or billed. See Reopening a Batch.
Add Payments	Adds a payment to the batch, if it is open. See Adding Payments.
View Payments	Opens the Payments Search Results window to view Payments in the selected batch. See Payment Search.
New Batch	Create a new batch. See Creating a New Batch.