From Accounts Receivable Controlled Batches

To add a payment to a controlled batch from the Accounts Receivable Controlled Batches window (see Accounts Receivable Controlled Batches):

1. Right-click on the batch to which you want to add a payment in the Accounts Receivable Controlled Batches window and select Add Payments. The Add Payment window is displayed.

   

2. Enter the account number to which this payment is to be applied and press TAB. The following fields are populated with the corresponding data from the specified customer account:

   • Customer Name

   • Account Status

   • Billing Status

   • Total Amount Due

   • Aging Group

3. Enter the desired payment information for this account.

   Amount	Enter the dollar amount of the new payment.
   Payment Date	Select/enter the date this payment was received. Note The default is the current date.
   Payment Type	Select the type of payment from the drop-down list.
   Check Number	If Payment Type is "Check", enter the check number for this payment.
   Description	Enter any additional information regarding this payment.
   Apply to Invoice Number	Check this check box if the customer requested this payment be applied to a specific invoice. Select the correct invoice from the drop-down list provided to the right of this check box. See Payment Allocation Override Description for more information.
   Override Allocation	Check this check box, if you want to override how this payment is allocated. Click the Override button provided to the right of this check box to define how the payment should be allocated. See Payment Allocation Override Description for more information.
   Controlled Batch	Check this check box if you are adding this payment to a controlled batch. Select the desired batch from the drop-down list provided to the right of this check box.
   Uncontrolled Batch	Check this check box if you are adding this payment to a uncontrolled batch. Enter a batch number in the input field provided to the right of this check box.
   Block Payment	Check this check box if you want to block this payment from posting.

4. Click Save.

   The new payment for the specified customer account is added to the controlled batch and the Item Count column in the Accounts Receivable Controlled Batches window is updated to include the new payment. The input fields in the Add Payment window are cleared and the window remains open so you can continue to add payments.

   Note

   The first time you click Save, the Cancel button changes to Close.

5. When you are done adding payments, click Close. The Add Payment window is closed.

   Note

   For Corporate accounts - When you run billing on a non-invoice responsible account, balances are not carried forward on that account. The balances are moved to that account's invoice responsible “parent.” You cannot apply payments to a non-invoice responsible account.