Creating (Exporting) Recurring E-Pay Transactions

Note

The IDI platform supports both a manual method to export E-Pay transactions, and an automated method via a scheduled job. You can use both manual and automated transaction creation methods interchangeably. For instance, you can use the manual method if you need to create payments earlier than what the scheduled job would do. The scheduled job will not pick up anything that has already been created manually. The automated method must be enabled in order for the scheduled job to work.

For both methods, the parameters for exporting E-Pay transactions are set up via the Manage Recurring Transactions dialog (available via Applications > Accounts Receivable Management > Manage Recurring Transactions).

Note

This dialog requires Manage Recurring Transactions permission.

The dialog lists completed and eligible billing cycles with context menu options for both the manual and automated export methods.

The upper section provides settings for Recurring E-Pay Transaction Creation and Create Transaction options:

• Recurring E-Pay Transaction Options: These settings are for auto-creation of recurring E-Pay transactions using the scheduled job. For more on this, see Scheduling Recurring Invoice Payments.

• Create Transactions Options: These setting are for both auto and manually created transactions.

  • Create Expired Credit Card Transactions – If checked, the system includes credit card transactions from expired credit cards when creating E-Pay transactions.

  • Create Transactions for Total Balance Due – If checked, the system makes E-Pay transaction amounts equal to the total balance due (as opposed to only charging the newest invoice charges).

  • Minimum E-Pay Charge – Specify the smallest amount to be charged in one month to the subscriber's E-Pay account. If the amount due is less than this amount, it will be rolled into the next month's invoice.

  • Maximum E-Pay Charge – Specify the largest amount to be charged in one month to the subscriber's E-Pay account. If the amount due is more than this amount, the credit card is not charged.

Status Column

The Status column provides the status of the transaction creation process for each billing cycle:

• Not Created: No recurring payments have been created. For bill cycles with this status users can right click to manually create all transactions. See Considerations for Manually Creating E-Pay Transactions.

• Partial: Some recurring payments have been created. This status can only occur when using auto-create functionality (when a bill period has multiple due dates and the due date option is selected). For bill cycles with this status users can right click to:

  • Create the remaining transactions – See Considerations for Manually Creating E-Pay Transactions.

  • View all transactions that have been created

  • View a transaction summary - This provides a breakdown by the specific date that E-Pay transactions were created

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    Note

    Just one date shown in this example.

  • Void transactions (if they are unprocessed)

• Complete: All recurring transactions have been created. For bill cycles with this status users can right click to:

  • View all transactions that have been created

  • View a transaction summary

  • Void transactions

Considerations for Manually Creating E-Pay Transactions

For bill cycles with a status of Not Created or Partial, context menu options are available to manually create transactions:

• For Not Created you can Create All Transactions

• For Partial you can Create Remaining Transactions

  Note

  Functionality supporting auto-creation impact the manual creation process such that it may take longer to complete depending on the size of the bill period. To inform users of transaction status, a Recurring Transaction Progress dialog will display while transactions are being processed. Once complete, a confirmation dialog will display.

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