At the end of a business day or shift, or as needed, the Reconcile function lets you compare actual tender amounts in the register with expected amounts as entered through register transactions. This involves counting the actual amounts for each tender type and entering those amounts in the Reconcile dialog. The counted amounts you enter are compared with the expected amounts, taking into account the starting (float) amount, and all sales and return transactions. The dialog presents you with counted, expected, and over/short amounts for each tender type as well as the respective totals.
Note
The same conditions that govern showing current tender amounts (above) apply here for expected totals and over/short amounts. This lets you hide these amounts from sales associates to prevent them from adjusting counted amounts to match expected amounts. In this case, expected amounts are masked (******) and over/short is indicated as Exact, Within Variance, or Outside Variance rather than as actual amounts.
Note
You can also use the Register Policy to specify:
whether to require exact amounts or allow reconciliation to be completed when overages or shortages are within the specified variance.
the allowed variance for overage and shortage if variance is allowed.
force daily reconcile transactions. Whether you force or not, you can always perform a manual reconciliation as needed.
Auto-reconcile via a scheduled job. This is used by locations that take no physical form of payment.
To reconcile a register:
Choose Reconcile from the kebob menu. This displays the Reconcile dialog.
The tender types that need to be entered are listed on the left as numbered steps.
Note
The tender types listed here depend on Register Policy setup for the location. On the Register Policy Tender tab you can specify whether to Require Count for each accepted tender type. Totals, shown on the right side, are automatically entered and listed for tender types that do not require a count. These totals cannot be edited. Below shows totals auto-entered for BTA, Coupon, Gift Card, and Gift Certificate.
Enter a total for each tender type listed and then click Next to proceed to the next one.
For the Cash tender type, as an option you can choose to enter totals by individual bill and coin values. To do this click Show Bills and Coins to display this alternate view. As you enter amounts in the respective fields you’ll see the amount reflected in the Cash field and on the right side total for Cash. 
When you’re done, clicking Next returns you to the original reconcile dialog with the cash amount entered and the next tender type queued up.
Clicking Next after entering the total for the last tender type displays the following summary for you to confirm the results. The summary shows you the expected total, counted total, and variance (over/short).
Note:
As previously mentioned, Register Policy configuration lets you hide expected totals and variance amounts to prevent users from adjusting Counted Totals to match Expected Totals.
See Handling a Variance Between Expected and Counted Totals when a variance is indicated.
When you’re ready you can choose to Submit or Save For Later.
Save For Later creates a snapshot of the totals you’ve entered to this point. You can view the saved result using the View Reconcile Summary kebob option. To make corrections, the saved reconcile must first be deleted as described in Handling Save For Later Results.
Managing a Variance Between Expected and Counted Totals
How this is indicated and how you’re permitted to proceed depends on the Manage Registers permission.
If the variance is within the allowed range, the summary’s Over/Short Total will show the variance amount (or Within Variance text if amounts are masked) with a yellow caution indicator. Within variance totals may be submitted as desired by managers or sales associates.
If the variance exceeds the allowed range, the summary’s Over/Short Total will show the variance amount (or Outside Variance text if amounts are masked) with a red warning indicator. In this case users with Manage Registers permission can choose to override the register policy and submit outside variance totals despite the discrepancy.
Handling Save For Later Scenarios
If a reconcile total has been saved for later rather than submitted, you have two options:
A view only option is available by choosing View Reconcile Summary from the kebob menu. This lets you see the current totals and who entered them (or variance status in text if actual amounts are masked).
Or you can choose the Reconcile option. This view shows the same information and lets you either submit or delete the reconcile.
