Payments can be entered singly, as part of a numbered and controlled batch, or as part of a numbered and uncontrolled batch.
Working with Batches
The batch processing function gives you the ability to control batches of payments, ensuring individual and batches of payments are handled correctly. Controlled Batches are only available if you have permission through Admin Console > Security > Profiles > Permission Profiles > Application > CostGuard Client > Accounts Receivable Management > Payments > Batches.
Uncontrolled Batches may not be closed. They are used only for reports and searching. Uncontrolled Batches have no batch status.
Controlled Batches have a status of Open or Closed.
Open Batch: A Controlled Batch to which payments can be added.
Hold Batch: An Open Controlled Batch that puts all Payments belonging to that batch on hold, preventing them from posting or billing until the batch is closed.
Closed Batch: A batch to which you cannot add more payments. Payments in a closed batch can be posted or billed.
Working with Payments
Printing a Receipt-style Report
Dropping a Payment from a Batch
Printing a Receipt-style Report
Payment Search
You can find a particular existing payment in two ways:
Individual Payments from the Payment Search window
Payments that are part of a controlled batch from the Controlled Batches data table.