A GL account subcode is an alphanumeric code that provides for a finer breakout of the journal entries than the GL account code alone.
One type of subcode is the Market GL subcode. Each Market allows for the configuration of a GL subcode.
Example: Assume that bill period 1 has two Markets and GL account code 1 has $1 million of revenue journalized; $400,000 for the Market whose subcode is 0001 and $600,000 for the Market whose subcode 0002.
The following journal entries would be generated:
Case 1 (if no subcodes are configured) | |||
GL Account Code | Bill Period | GL Subcode | Amount |
1 | 1 | 1,000,000 | |
Case 2 (if subcodes are configured) | |||
GL Account Code | Bill Period | GL Subcode | Amount |
1 | 1 | 0001 | 400,000 |
1 | 1 | 0002 | 600,000 |
To access GL Subcodes:
From the Application menu select Backoffice Management > General Ledger > Accounts > Account Subcodes.
To add or edit an Account Subcode:
Right-click on a row and select New.
Enter Name.
Enter a Description.
Click Save.
Note: The Subcode ID is system generated and cannot be modified.
To delete an Account Subcode:
Right-click on a row and select Delete.