Completing a Return Using a Receipt

Use this method if the customer does not have an established account, but does have a receipt for the item to be returned.

1. Find and open the transaction record using the POS Front Office Transaction Search.

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   1. From the main menu select Applications > POS Front Office > Transaction Search.

   2. Enter the receipt number in the Search Criteria window.

   3. In upper pane, select the transaction that includes the item being returned.

   4. In the Transaction Details list (lower pane), select the row for the item being returned.

      

2. Right-click on the item to be returned and select Return.

3. Click Yes in the Confirmation box to continue.

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   Following confirmation:

   • For inventoried items - the Make Sale window is opened in background and the Item Detail - Return window is opened in foreground (active).

   • For non-inventoried items - the Make Sale window is opened in foreground (the Item Detail - Return window is only opened for non-inventoried items when the original sale transaction is not in the system's transaction history, for example, following an upgrade and database conversion).

     Note

     The No Sale window for register management may be displayed at this point if a register transaction is required as specified in the register policy (for example skim cash or add cash). If this occurs you can either perform the required register transaction immediately, or click Cancel to postpone till later.

     If you choose to postpone, it is recommended that you complete the requested register transaction as soon as possible. You will continue to be prompted at each subsequent transaction until you complete the required register adjustment.

4. In the Item Detail - Return window, review the return transaction details and specify the Inventory Status.

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   The Item Detail - Return window is displayed during a return transaction for an inventoried item. The details provided vary according to the type of item, for example for serialized items this window shows the serial number of the item being returned.

   For inventoried items this window lets you adjust the inventory status if necessary:

   1. The Inventory Status defaults to New. With the appropriate permission, you can change the status if necessary, for example to Defective, Used, Demo, and so on.  

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   2. Click OK when you are done. This adds a row for this return transaction in the Make Sale window.

      

5. Complete the return (Complete Sale) and tender the amount to be returned.  

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   1. Click Complete Sale. This displays the Complete Sale window.

   2. Click Tender. This displays the Tender window.

   3. Select the tender type, then click Finalize.

      Note

      Click here if the Maximum Cash Refund Amount has been Exceeded.

      Maximum Cash Refund Amount has been Exceeded

      Change the tender type and complete the return transaction:

      1. Click Close to dismiss the error message.

         

      2. Right-click the tender entry in the right pane and select Remove.

         

         The tender type buttons are re-enabled once the tender entry is removed.

      3. Select a different Tender Type.

   4. Click Yes to confirm the tender transaction.

   5. Click OK to acknowledge the order was submitted.

   6. Tender the amount indicated in the Tender Amount message box, then click Done to dismiss the message box.

See also:

How a Return Transaction Works