---
title: "Performing a New Receive from a Purchase Order"
slug: "performing-a-new-receive-from-a-purchase-order"
updated: 2026-08-10T20:23:05Z
published: 2026-08-10T20:23:05Z
canonical: "help.idibilling.com/performing-a-new-receive-from-a-purchase-order"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.idibilling.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Performing a New Receive from a Purchase Order

To perform a New Receive from a Purchase Order:

Either:

- Access: **Applications > POS Back Office > Receiving > New Receive from Purchase Order**

From here select a row and click **OK**.

![UG template for Help](https://cdn.us.document360.io/3f7f8ade-bcb1-4ec8-af25-0c0ad8601afb/Images/Documentation/34699.gif?sv=2026-02-06&spr=https&st=2026-11-14T11%3A22%3A12Z&se=2026-11-14T12%3A22%3A12Z&sr=c&sp=r&sig=KibwFNhSw6Y%2BwqOVI%2BZPQGP0rbzaFbWKNV06o78TO2o%3D)

OR

From the Pending Inventory Purchase Orders form, right-click a purchase order with the status of Sent or Partially Received and select **Receive**.

The Add Inventory Receive window is displayed.

![Add Inventory Receive](https://cdn.us.document360.io/3f7f8ade-bcb1-4ec8-af25-0c0ad8601afb/Images/Documentation/36201.gif?sv=2026-02-06&spr=https&st=2026-11-14T11%3A22%3A12Z&se=2026-11-14T12%3A22%3A12Z&sr=c&sp=r&sig=KibwFNhSw6Y%2BwqOVI%2BZPQGP0rbzaFbWKNV06o78TO2o%3D)
- Right-click the item and select **Modify Item** from the shortcut menu.

Depending on whether the item is serialized or non-serialized, a different form is displayed.
  - **Modify Serialized Items** - From the Modify Serialized Items window there are two ways to add serialized items to a receive:

OR
    - Add Serial Numbers Individually
      - Add the item's serial number to the Serial Number field.
      - Complete the Inventory Status field by using the drop-down list.
      - Enter the cost (if necessary).
      - Click **Add** to add the item to the bottom of the window or click **Clear** to empty the fields and start over.
      - Repeat as needed for other items.
    - Add Serial Numbers in Bulk

![UG template for Help](https://cdn.us.document360.io/3f7f8ade-bcb1-4ec8-af25-0c0ad8601afb/Images/Documentation/37026.gif?sv=2026-02-06&spr=https&st=2026-11-14T11%3A22%3A12Z&se=2026-11-14T12%3A22%3A12Z&sr=c&sp=r&sig=KibwFNhSw6Y%2BwqOVI%2BZPQGP0rbzaFbWKNV06o78TO2o%3D)
  - Add any common starting numbers or letters for all serialized items to the **Prefix** field (if applicable).
  - Fill in the **From** and **To** fields with the starting and ending numbers.
  - If there are common ending numbers or letters, enter those in the **Suffix** field.
  - Click **Add** to populate the Serial Numbers in the bottom of the Bulk Add window.
  - At the confirmation prompt, double check and click **OK** if correct, or make changes if needed.
  - Click **OK** to close this window and populate the Modify Serialized Items window with these items.
- Click **OK** when you're done. This populates the Add Inventory Receive Window.
- To receive more items, repeat this process starting with a right-click in the bottom of the form to add a new SKU.
- **Modify Non-Serialized Items**

To make changes to non-serialized items (Received column and Average Cost columns only):
  - Enter the number of items to be received in the received column, according to their inventory status (row).

![UG template for Help](https://cdn.us.document360.io/3f7f8ade-bcb1-4ec8-af25-0c0ad8601afb/Images/Documentation/36941.gif?sv=2026-02-06&spr=https&st=2026-11-14T11%3A22%3A12Z&se=2026-11-14T12%3A22%3A12Z&sr=c&sp=r&sig=KibwFNhSw6Y%2BwqOVI%2BZPQGP0rbzaFbWKNV06o78TO2o%3D)
  - Click **OK**.

The Total Received column is updated and a prompt is displayed.

![UG template for Help](https://cdn.us.document360.io/3f7f8ade-bcb1-4ec8-af25-0c0ad8601afb/Images/Documentation/36943.gif?sv=2026-02-06&spr=https&st=2026-11-14T11%3A22%3A12Z&se=2026-11-14T12%3A22%3A12Z&sr=c&sp=r&sig=KibwFNhSw6Y%2BwqOVI%2BZPQGP0rbzaFbWKNV06o78TO2o%3D)
  - Click **Yes** to confirm if the cost amounts are correct.
  - The quantity that you modified is now displayed in the Receive Detail Summary area of the Add Inventory Receive form.

![UG template for Help](https://cdn.us.document360.io/3f7f8ade-bcb1-4ec8-af25-0c0ad8601afb/Images/Documentation/36946.gif?sv=2026-02-06&spr=https&st=2026-11-14T11%3A22%3A12Z&se=2026-11-14T12%3A22%3A12Z&sr=c&sp=r&sig=KibwFNhSw6Y%2BwqOVI%2BZPQGP0rbzaFbWKNV06o78TO2o%3D)
  - To receive more items, repeat this process starting with a right-click in the bottom of the window to add a new SKU.
- Click **OK** to return to the Add Inventory Receive window.
- Click **Save** to continue.

This displays the ***Change Status to Completed?*** prompt:
- To receive the full quantity OR a partial quantity, click **Yes** and:
- for a **partial** quantity, the status of this Receive is now set to Completed (but you can still perform additional receives for the remaining items).
- the partial receive status is now set to Partially Received.
- for the **full quantity,** the receive status is set to Completed.
- Click **No** to save your changes, but not have them applied to the Purchase Order, whose status will remain the same.
- Click **Close**.